Condo property management is a very demanding job and it is a job that requires on-the-spot deciding making, endless multi-tasking and constant planning ahead. Therefore, as a condominium property manager, time is of the essence, so you need to do whatever you can to save time throughout your workday. Sufficient time management strategies can help you make your day more efficient, minimize problems as well as distractions, and increase overall job satisfaction for not only but your staff as well. With that all being said, here are four time management tips to help you be the best possible property manager of your condo:
Tip #1: Make Lists for the Following Day.
You may think that you should make a list each morning, but the best time for you to make your list is actually at the end of each workday. This is because you will know what needs to be done the next day and it is easy to jot it down real quick. Just make sure that you prioritize the list, as this is incredibly important. You want to make sure that you get the most important things done first. For example, repair and maintenance requests should be addressed first, then later in the morning you can return phone calls. Now, if something happens and you can't make it at the end of day, you can make it first thing in the morning.
Tip #2: Schedule a Staff Meeting Each Morning.
You should make sure that there is a staff meeting every morning. This doesn't have to be formal nor does it have to be an extended meeting. In fact, it can be a brief, 10-minute gathering. The point of the meeting is to ensure that everyone knows what is going on that day and that each team or staff member can be assigned their tasks. It also gives everyone a time to ask questions and address any concerns that they have. It helps free up a lot of time and frustration later.
Tip #3: Spend the Morning Wisely.
You are always at your best in the morning because you are focused and well-rested. Therefore, make sure that you perform your most difficult projects/tasks each morning. It is important that you ensure your entire staff is doing the same.
Tip #4: Try to Minimize Your Multi-Tasking.
While multi-tasking can get several things done at once, it can also reduce productivity and efficiency. It's easy to become distracted when you're doing multiple things at a time. The same is true when you have to stop performing a task to do something else and then come back to it to finish it. Therefore, it is a good idea to minimize your multi-tasking and to try to allot yourself the time to complete tasks without distractions.